Udyog Suvidha Kendra
Updates & Rebranding

Company
Name Change

Change your company’s registered name legally with MCA/ROC approvals. From RUN name reservation to MGT-14 and INC-24 filings—we manage the complete process to avoid delays and non-compliance.

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Updates & Rebranding

Introduction to Company Name Change

Changing a company’s name is a formal legal process involving shareholder approval and ROC filings to ensure your business remains legally valid and rebranding is successful.

What is a Company Name Change?

A company name change refers to the process by which an existing registered business legally updates its name in the records of the Registrar of Companies. This change does not alter the company's legal structure, obligations, or identity but reflects a new branding or business direction. Once approved, the MCA issues a new Certificate of Incorporation bearing the updated name, which must then be reflected across all statutory and business records.

Legal Framework

Governed by the Companies Act, 2013, and overseen by the Ministry of Corporate Affairs (MCA) through the Registrar of Companies (ROC). Key sections include Section 13 (name change) and Section 4(2) (name approval). The process requires board and shareholder resolutions, form filings (RUN, MGT-14, INC-24), and MOA/AOA amendments under MCA’s electronic filing system.

When is a Name Change Required?

  • Rebranding to match new products or market positioning
  • Mergers or acquisitions requiring a unified corporate identity
  • Change in business ownership or management
  • Legal disputes or regulatory directions requiring a name revision
  • Errors in existing name or similarity with another entity
Categories

Types of Name Changes

Explore the primary categories under which company name changes usually occur in India.

Voluntary Name Change

Initiated by the company to reflect a shift in business model, product offerings, or market positioning. This strategic rebranding requires shareholder approval and ROC filings, but it does not affect the legal entity’s continuity.

Example: “XYZ Marketing Private Limited” to “XYZ Digital Solutions Private Limited”.

Strategic Move

Ownership/Structure Change

Due to acquisition, merger, shareholding transfer, or conversion (e.g., Private to Public Limited). The name is updated to reflect the new control, stakeholders, or structure while the core legal entity remains the same.

Structural Shift

Mandatory/Legal Change

Directed by the Government/ROC when a name is too similar to an existing company, violates trademark laws, or was erroneously approved. It may also arise from public complaints or regulatory scrutiny, and must be completed within the specified timeline to avoid penalties.

Regulatory Order
Step-By-Step

Legal Process Checklist

A structured legal process governed by the Companies Act, 2013 for official name changes.

1

Board Resolution

Convene a board meeting and pass a resolution proposing the new name. This authorizes the company to check availability and initiate the name change process with the ROC.

2

Name Reservation (RUN)

Submit proposed name via RUN service on MCA portal. Name must be unique and valid for 20 days, comply with Companies (Incorporation) Rules, and should not infringe trademarks.

3

Shareholder Meeting (EGM)

Hold Extraordinary General Meeting (EGM) to pass a Special Resolution approving name change under Section 13 and authorize amendment of MOA/AOA. EGM notice period is typically minimum 21 days (can be shorter if consent is obtained).

4

File MGT-14 & INC-24 with ROC

File MGT-14 within 30 days of passing the special resolution (attach certified resolution and altered MOA). File INC-24 to seek Central Government approval along with revised MOA/AOA and RUN approval.

✓

New Incorporation Certificate

ROC issues fresh Certificate of Incorporation. You can now legally use the new name.

Checklist

Required Documents

Prepare these mandatory documents for submission to the Registrar of Companies (ROC).

Board Resolution

Certified true copy authorizing name change.

RUN Approval Letter

MCA letter confirming new name reservation.

EGM Notice

Notice calling for Extraordinary General Meeting.

Special Resolution

Certified copy of resolution passed at EGM.

Altered MOA

Updated Memorandum of Association with new name.

Altered AOA

Revised Articles of Association.

Form MGT-14

Filing of special resolution with ROC.

Form INC-24

Application for Govt approval.

Old Certificate

Copy of existing Certificate of Incorporation.

DSC of Directors

Digital Signatures for e-filing.

Investment & Speed

Processing Time & MCA Fees

We provide full transparency on government timelines and filing fees so you can plan your corporate rebranding with confidence.

Processing Timeline

Board Meeting & Resolution 1 Day
Name Reservation via RUN 2–3 Working Days
EGM Notice Period Min 21 Days*
MCA Filing (MGT-14 & INC-24) 1–2 Working Days
ROC/MCA Review & Approval 7–10 Working Days
Total Expected Duration
10–15 Days

Additional Charges:

  • RUN (Name Reservation): ₹1,000 (non-refundable govt fee)
  • DSC renewal/use: As per professional requirement
  • Stamp Duty: Varies state-wise for MOA/AOA amendments

*EGM notice can be shorter if 95% of members provide consent as per applicable MCA rules.

MCA Filing Fees

Company Type MGT-14 Fee INC-24 Fee
Private Company
Pvt Ltd, OPC
 ₹200 - ₹600 ₹1,000 - ₹2,000
Public Company
Unlisted, Listed
 ₹500 - ₹1,000 ₹2,000 - ₹10,000
Section 8 Entity
Non-profit company
 ₹200 ₹1,000

Important Note:

Fees mentioned are indicative and depend on the authorized share capital of the company. Additional statutory fees may apply for delays beyond the prescribed timelines.

Next Steps

Impact & Compliance

Update your company name consistently across all statutory and financial records post-issuance of the new certificate.

Update PAN/TAN

Apply for corrections in PAN/TAN via NSDL/UTIITSL using the updated Certificate. Mandatory for income tax and TDS compliance.

Update GST/MSME

Update GST, MSME/Udyam, IEC, FSSAI, PF/ESIC and other registrations to avoid notices or benefit disruptions.

Bank & Contracts

Inform banks with new certificate + board resolution; update payment gateways, cheques, agreements, MOUs, invoices and contracts.

Branding Assets

Update website, email domain/signatures, social profiles, letterheads, brochures, signage, and other marketing assets for brand consistency.

Post Compliance

Update your company name consistently across all statutory and financial records post-issuance of the new certificate.

Office Display

Display of New Name

As per Section 12, the new name must be displayed at every registered office, branch, on signboards, and nameplates. Non-compliance attracts daily penalties.

  • • At every registered office and branch
  • • On all company signboards
  • • On nameplates in a visible and legible manner
Stakeholders

Intimating Stakeholders

Formally inform vendors, clients, employees, and partners. Official communication ensures transparency and maintains trust in business relationships.

Official Documents and Stationery

Updating Official Documents and Stationery

Update the new company name on all official records and business stationery to avoid legal discrepancies and ensure consistent identity.

  • • Letterheads, invoices, receipts
  • • Legal contracts, employee offer letters
  • • Email signatures, seals, business cards
  • • HR, finance, and accounting software

How Udyog Suvidha Kendra Assists You

End-to-end legal and compliance support for a smooth and rejection-free company name change.

End-to-End Filing Assistance

From drafting board and special resolutions to filing RUN, MGT-14, and INC-24, we manage the complete name change process in line with MCA requirements—minimizing errors, delays, and rejections.

MOA/AOA Amendment Support

We ensure accurate amendments to your Memorandum and Articles of Association, reflecting the new company name and maintaining full legal consistency during ROC scrutiny.

Post-Change Compliance Support

After approval, we assist with updating PAN/TAN, GST, bank accounts, contracts, licenses, and branding assets—ensuring your new name is consistently reflected across all statutory and financial records.

Risks

Penalties for Non-Compliance

Late filings and mismatches can lead to heavy statutory penalties and operational issues.

1

Delay in Filing Forms

MGT-14 and INC-24 have prescribed timelines. Delays attract additional fees and may trigger show-cause notices from the ROC; late fee increases with delay duration.

2

Mismatch in Legal Records

Operating under a new name without updating tax and government records can lead to tender rejections, banking issues, GST filing problems, and disputes with vendors/clients.

3

ROC Rejection or Notice

If documents/forms are incorrect or not submitted timely, ROC may reject the request or issue notices under relevant sections (including Sections 12, 13, and 403), and impose penalties.

Support

Frequently Asked Questions

Find answers to common queries about company name changes, MCA filings, and post-approval documentation.

Name Change Company in Different States

Andhra Pradesh Arunachal Pradesh Assam Bihar Chhattisgarh Goa Gujarat Haryana Himachal Pradesh Jharkhand Karnataka Kerala Madhya Pradesh Maharashtra Manipur Meghalaya Mizoram Nagaland Odisha Punjab Rajasthan Sikkim Tamil Nadu Telangana Tripura Uttar Pradesh Uttarakhand West Bengal Delhi Chandigarh Ladakh Lakshadweep Puducherry Jammu & Kashmir Andaman & Nicobar Dadra & Nagar Haveli

Name Change Company in Major Cities

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