MCA Name Approval
Get Your Business Name Approved Easily

MCA Name Approval is a mandatory step for reserving a unique business name under the Companies Act, 2013. This process ensures that your company name is legally available and compliant with MCA guidelines. At Udyog Suvidha Kendra, we simplify the MCA Name Reservation process, helping you check name availability, submit applications, and avoid rejections. Get expert assistance for a smooth and hassle-free approval today

MCA Name Approval

Key Benefits of MCA Name Approval

Legal Recognition : Ensures your business name is officially registered with MCA.

Brand Protection : Prevents others from using a similar or identical name.

Smooth Incorporation : A mandatory step for seamless company registration.

Credibility & Trust : Enhances business reputation and market authenticity.

Avoids Legal Disputes : Reduces risks of conflicts over business name usage.

Ease of Trademark Registration : Simplifies and accelerates the trademark approval process.

We are India's fastest growing online business services platform dedicated to helping people to start and grow their business, at an affordable cost. Our aim is to help the entrepreneur with regulatory requirements, and offering support at every stage to ensure the business remains compliant and continually growing. We are Private Organization and providing services and assistance for Business Benefits who require consultation.

MCA Name Approval Application

Enter name of your Business Startup
Please enter name of authorized person.
Please enter pan number.
Please enter your email id.
Please enter your mobile number.
Please enter your address.
Please select state.
Please enter city.
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Please enter GST Number.
You Must agree both Terms before Submitting the Form.
You Must agree both Terms before Submitting the Form.
MCA name approval registration

MCA Name Approval

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  Process of MCA Name Approval Registration

STEP 1

  • Fill out the online form with your details.
  • Make the required payment to proceed.
  • Get Call for Further Information, Documents & Advice

STEP 2

  • Submit documents and information if requested.
  • Team will review and validate documents and information.

STEP 3

  • Creation of login credential.
  • Respond to any follow-up from the team.

STEP 4

  • Filing of an Application using the Credentials
  • Government Processing Time

STEP 5

  • Resolution of Queries if any, Raised via Authorities
  • Issuance of MCA Name Approval Registration on email.

What is MCA Name Approval?

MCA (Ministry of Corporate Affairs) Name Approval is the official process of securing a unique business name before company registration in India. It ensures that the chosen name adheres to legal guidelines under the Companies Act, 2013, and is not already taken or trademarked by another entity. The name approval is granted through the MCA’s RUN (Reserve Unique Name) or SPICe+ form, which is a mandatory step before incorporating a Private Limited Company, LLP, or OPC. MCA Name Approval prevents future legal disputes, enhances brand identity, and is essential for a smooth company incorporation process.

Importance of Name Approval for Company Registration

  • Ensures Legal Validity – The chosen business name complies with MCA naming guidelines and is approved for official use.
  • Prevents Rejection & Delays – An unapproved name can cause incorporation delays, making prior approval crucial.
  • Builds Brand Identity – A registered name creates uniqueness, trust, and credibility in the market.
  • Simplifies Trademark Protection – An MCA-approved name can be easily trademarked for exclusive rights.
  • Mandatory for Company Incorporation – No company registration can proceed without prior name approval.
MCA Name Approval

Who Needs MCA Name Approval?

Who Needs MCA Name Approval
  • Private Limited Companies (Pvt Ltd) – Required before filing incorporation documents to ensure the company name is unique, legally compliant, and ready for official registration.
  • Limited Liability Partnerships (LLP) – Mandatory before registering an LLP with the MCA to secure a distinct business identity and avoid name conflicts.
  • One Person Companies (OPC) – Essential for individuals incorporating an OPC to establish a legally recognized entity with a unique business name.
  • Public Limited Companies – Needed for businesses planning to raise capital through public offerings, ensuring a credible and distinct corporate identity.
  • Startups & Entrepreneurs – Ensures the chosen brand name is available for future use, protecting brand identity and preventing legal disputes.

If you’re starting a company, getting MCA Name Approval early can save time and prevent legal complications. Udyog Suvidha Kendra simplifies the process, ensuring quick and hassle-free approval.

Eligibility & Naming Guidelines Under MCA

MCA Guidelines

Rules for Choosing a Company Name (As per Companies Act, 2013)

When selecting a company name, it must comply with the Companies Act, 2013 to ensure legality and uniqueness. The key rules include:

1. Uniqueness : The proposed name should not be identical or too similar to an existing company or LLP registered with the Ministry of Corporate Affairs (MCA).
2. Relevance : The name must align with the business activities mentioned in the company’s Memorandum of Association (MoA).
3. Legal Compliance : It should not violate any existing trademarks or intellectual property rights.
4. No Misleading Terms : The name should not misrepresent the company’s purpose, structure, or activities.
5. Mandatory Suffixes : Depending on the business type, specific words are required, such as:
"Private Limited" (Pvt Ltd) for private companies
"Limited" (Ltd) for public companies
"LLP" for Limited Liability Partnerships

Choosing the right name ensures seamless MCA Name Approval and avoids rejection.

Restricted Words

Restricted & Prohibited Words in Company Names

MCA has strict guidelines on words that cannot be used in company names without special approval. These include:

1. Government-Related Terms : Words like "Union," "Central," "State," "Ministry," or any term suggesting government affiliation require official approval.
2. Offensive or Illegal Terms : Words that are obscene, inappropriate, or violate public policy are not allowed.
3. Misleading Words : Any word that falsely suggests a connection with a government body, international organization, or royal family is restricted.
4. Generic & Common Words : Generic words like "India," "International," or "Corporation" may require additional justification and supporting documents.
5. Financial & Regulated Terms : Terms like "Bank," "Insurance," "Stock Exchange," or "Mutual Fund" require approval from respective regulatory authorities like RBI or SEBI.

Avoiding restricted words ensures faster approval and reduces the chances of rejection during the MCA Name Approval process.

Unique Name Criteria

Criteria for Unique & Acceptable Names

To get MCA approval, your company name must be:

1. Distinctive & Non-Generic : Avoid common industry terms and generic words that can cause confusion with existing businesses.
2. Legally Available : Check for trademark conflicts before applying to prevent disputes and legal issues.
3. Not Identical to an Existing Business : Even slight spelling changes or plurals of existing company names may get rejected.
4. Industry-Relevant : The name should match the nature of the business to provide clarity on its operations.
5. Compliant with MCA Guidelines : Ensure the name follows all naming rules under the Companies Act, 2013 for approval.

Step-by-Step Process for MCA Name Approval

1

Choose a Unique Business Name

Select a distinct name following Companies Act, 2013. Ensure it’s not identical to existing companies listed on the MCA portal to avoid rejection.

2

Check Name Availability

Use MCA Name Availability Tool and IP India website to confirm your desired name isn’t already registered or trademarked, preventing future legal or registration issues.

3

Prepare Required Documents

Gather proposed names (2 options), business objectives, name significance (if needed), and the applicant’s Digital Signature Certificate (DSC) for submission.

4

File Name Approval Application

Submit SPICe+ Part A (for companies) or RUN form (for LLPs) via the MCA portal to reserve your business name based on your structure.

5

MCA Review & Scrutiny

The ROC reviews for name similarity, legal compliance, and trademark conflicts. If all rules are met, approval is typically granted within 2–5 working days.

6

Receive Approval or Rejection

On approval, get an email with the Name Approval Letter (valid for 20/60 days). If rejected, revise the name and reapply.

7

Proceed to Company Registration

Use SPICe+ Part B to register the company. Complete the incorporation process before the name approval expires to avoid re-filing.

Documents Required for Name Approval

Below are the essential documents required to obtain approval for your company name from the Ministry of Corporate Affairs (MCA).

1. Proposed Company Name(s)

Submit up to two name choices that comply with MCA naming guidelines.

2. Business Activity Details

A brief document outlining the company's objectives and core business activities.

3. Digital Signature Certificate (DSC)

Mandatory for authorized signatory to digitally sign and submit the application.

4. Director’s PAN & Aadhaar

Identity proof of proposed directors to verify their details with MCA.

5. Registered Office Address Proof

Submit a utility bill or rental agreement for official company address verification.

6. Trademark Clearance (if applicable)

Required if the proposed name includes any registered trademark or brand name.

7. NOC from Existing Business (if required)

Mandatory when using a name similar to an already registered business.

8. Board Resolution (for name change)

Applicable for existing companies planning to modify their registered name officially.

MCA Name Approval Fees, Processing Time & Next Steps

1. How Much Does Name Approval Cost?

The cost for MCA name approval is ₹1,000 per application, which allows submission of up to two name choices. If both names get rejected, businesses must reapply with a new application and fee. Additional legal or professional consultation fees may apply if businesses seek expert assistance in choosing a unique and compliant name.

In cases where a name needs to be resubmitted due to objections, applicants may have to modify and resubmit their choices, which could lead to extra costs. To avoid multiple rejections, it’s advisable to conduct a preliminary name search before applying.

Approval Cost Illustartion

2. How Long Does the Approval Process Take?

Sole Proprietor Registration

The Ministry of Corporate Affairs (MCA) usually processes name approval applications within 2–5 working days. However, processing times may vary based on:

  • 1. Name Similarity Issues: If the proposed name is too similar to an existing company or LLP, it may face rejection, leading to delays.
  • 2. Use of Restricted Words: If the name includes prohibited or restricted words without proper justification, additional scrutiny and approvals may be required.
  • 3. Incomplete Documentation: Missing or incorrect details in the application can result in further clarifications or rejections, delaying the process.
  • 4. High Application Volume: Processing time may increase if MCA receives a high volume of applications during certain periods.
Sole Proprietor Registration

To ensure faster approval, businesses should verify their name availability using the MCA Name Search Tool, cross-check trademark registrations, and comply with MCA’s naming guidelines before submission.

What to Do After MCA Name Approval?

1

Proceeding with Company Incorporation

  • Filing the SPICe+ Form: Submit company details, director information, and registered office address.
  • Drafting & Submitting MOA and AOA: The Memorandum of Association (MOA) and Articles of Association (AOA) define the company’s objectives and operational structure.
  • Director Identification Number (DIN) & Digital Signature Certificate (DSC): Required for company directors and authorized signatories.
  • PAN & TAN Registration: The Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN) are generated automatically during incorporation.
  • Company Incorporation Certificate: Once approved, MCA issues a Certificate of Incorporation (COI), legally establishing the company.
  • It is crucial to complete this process within 20 days, or the name approval may lapse, requiring a fresh application.
Company Incorporation Steps
2

Applying for Other Business Registrations

  • GST Registration: Mandatory if turnover exceeds ₹40 lakh (₹20 lakh for service providers) or if engaging in inter-state business.
  • Professional Tax Registration: Required in certain states for businesses with employees.
  • Shop & Establishment License: Necessary for businesses operating from a physical office or retail location.
  • MSME (Udyam) Registration: Beneficial for small businesses to access government incentives, subsidies, and bank loan benefits.
  • Business Bank Account: Open a dedicated corporate account using the incorporation certificate and other KYC documents.
  • Trademark Registration: Protect the company’s brand name, logo, or slogan from unauthorized use.
Business Registrations

MCA Name Approval Registration FAQs

What is MCA Name Approval?
MCA Name Approval is a mandatory process where the Ministry of Corporate Affairs (MCA) verifies and approves a company name before incorporation to ensure it is unique and compliant.
It ensures that the proposed company name is unique, legal, and not misleading. This approval helps in avoiding trademark conflicts and ensures compliance with the Companies Act, 2013.
You can apply through the RUN (Reserve Unique Name) service on the MCA portal or via SPICe+ (Simplified Proforma for Incorporating Company Electronically) while incorporating a company.
Any individual or group planning to start a Private Limited, LLP, OPC, or Public Limited company can apply, provided the name follows MCA’s naming guidelines.
Typically, MCA processes name approval requests within 2-7 working days, but the duration may vary based on government workload and compliance checks.
The fee for RUN service is ₹1,000 per application, allowing one name request with two options. If using SPICe+, name approval is included in the incorporation process.
Names are rejected if they resemble existing companies, contain restricted words, violate naming rules, or lack proper justification for certain terms.
Yes, you can submit two name options per RUN application. If rejected, you need to reapply with a fresh payment.
You need to submit a new application with revised name choices, ensuring they comply with MCA’s guidelines to avoid further rejections.
Use the MCA Company Name Search tool on the MCA portal to check for existing names and avoid conflicts before applying.
No, approval only reserves the name for 20 days (60 days for LLPs). You must complete the company incorporation process within this period.
Yes, RUN allows you to reserve a name first, but incorporation must be completed within the validity period, or the name will lapse.
No, once approved, the name cannot be changed in the same application. You must reapply if a different name is required.
Yes, LLPs also need to obtain MCA Name Approval following the same rules and restrictions as company registration.
We provide expert consultation, compliance checks, quick processing, and complete support to ensure hassle-free name approval and incorporation.